Real Minds, Artificial Intelligence

What Real Minds, Artificial Intelligence does

Real Minds AI is an Australian AI consulting firm that helps organizations with 10–500 staff untangle operations and adopt AI that actually works. They combine three decades of transformation expertise with transformative GenAI to uncover hidden potential, system inefficiencies, consolidation opportunities, and growth pathways. Their approach involves a discovery phase to map data and work flows, diagnose pain points, fix underlying 'plumbing' by integrating systems and automating data flows, and then layering AI where it genuinely helps. Engagements typically run 90 days, ending with team training to ensure self-sufficiency and no lock-in. They focus on delivering breakthrough insights with speed and precision, building working tools rather than just providing strategy decks, and ensuring compliance with Australia’s Voluntary AI Safety Standard. Real Minds AI emphasizes a 'human in the loop' pattern, where AI drafts, checks, and flags, but people approve, edit, and sign, making it suitable for regulated and compliance-sensitive industries.

Products

• Bank-Feed Coding AssistantDrafts account and GST codes for bank-feed lines based on chart of accounts, coding rules, and payee history, allowing bookkeepers to confirm genuine exceptions.
• BAS Evidence & GST ReviewCross-checks transaction GST codes against supporting tax invoices and coding rules, flagging exceptions for BAS agent review.
• FBT Return Prep AssistantScans expense, vehicle, and entertainment records to classify potential fringe benefits, draft taxable values, and flag missing declarations for agent review.
• Management Report Drafting AssistantDrafts plain-English commentary from management accounts, including variances, trends, ratios, and cashflow movements, with figures linked to statements.
• SMSF Workpaper & Compliance Pre-CheckChecks SMSF files for complete workpapers and common contravention indicators (caps, in-house assets, related-party dealings, year-end market valuations) before auditor review.
• Award Rate CheckerReconciles payslip lines against modern awards to catch and correct underpaid penalties or missed allowances before they become wage-theft exposures.
• Engagement Intake & Routing DeskReads inbound enquiries, extracts client/matter details, classifies requests, runs conflict checks, drafts holding replies, and routes to the correct team for review.
• Inbox TriageTransforms shared inboxes into sorted, urgency-ranked queues with drafted replies.
• Precedent & Knowledge FinderAllows fee-earners to ask questions in plain language and receive answers from internal precedents, advice, policies, and matter files, with quoted sources.
• Scope & Billing GuardianReviews draft invoices against engagement letters and rate cards, flagging out-of-scope work, rate variances, and non-billable time, and drafting adjustment notes.
• STP Phase 2 Category AuditorAudits pay-category mappings against ATO STP Phase 2 requirements.
• SharePoint Intranet TransformationA central hub with interconnected sites aligned to workflows, including knowledge management and compliance centers, delivered as a turnkey solution.
• Timesheet AppA standalone mobile application for staff to submit hours in under 60 seconds, with built-in award rules for automatic calculation of breaks, overtime, and shift premiums.

Key capabilities

• AI-amplified discovery sprints
• Operational transformation
• AI adoption and integration
• Hands-on team training (Claude Code)
• System integration and automation
• Compliance automation
• Rapid deployment (weeks, not years)
• No lock-in or dependency
• Human-in-the-loop AI design
• Focus on Australian Voluntary AI Safety Standard

Use cases

• Untangling operations with AI
• Fixing disconnected systems (e.g., Xero, CRM, spreadsheets)
• Identifying and implementing AI solutions for business problems
• Automating compliance reporting and audit preparation
• Scaling processes for growing organizations
• Freeing teams from repetitive manual work (data entry, report generation)
• Improving data flow and reducing manual workarounds
• Transforming compliance from manual burden to automated system
• Building AI capability for leadership teams, admin staff, and teaching cohorts
• Developing practical AI workflows within existing government systems
• Optimizing payroll processes and award rate calculations
• Managing and organizing large volumes of scattered files
• Decommissioning expensive project management tools
• Optimizing software licenses and security access control

AI approach

Real Minds AI focuses on operational transformation and AI adoption for Australian organizations. They diagnose operational issues, fix underlying data flows and systems, and then layer AI where it genuinely helps. Their approach emphasizes human-in-the-loop systems, where AI handles initial passes (extraction, comparison, classification, drafting) and a human makes the final decision. They build working tools and train client teams to use them, aiming for no lock-in or dependency. They work with various AI models, including Claude and potentially others, to create custom solutions for specific industry problems.

Tech named: Claude, Claude Code, ChatGPT, Gemini CLI

Industries served

• Business Consulting and Services
• Accounting
• Aged Care
• Agriculture & Primary Industry
• Automotive
• Civic & Government
• Construction
• Education Administration
• Feedlots
• Food & Beverage
• Healthcare & Disability
• Higher Education
• HR & Payroll
• Legal
• Logistics & Transport
• Manufacturing
• NDIS & Disability
• Not-for-Profit
• Professional Services
• Retail & Hospitality
• Trades & Field Services
• Disability & Community Services

What it says sets it apart

• Combines three decades of transformation expertise with GenAI
• Sparks 'aha moments' by uncovering patterns traditional consulting misses
• Delivers breakthrough insights with unprecedented speed and precision
• Builds working tools and ships them in weeks, not just strategy decks
• Engagements run 90 days with results seen inside the quarter
• Trains client teams hands-on with Claude Code for self-sufficiency and no lock-in
• Works in line with Australia’s Voluntary AI Safety Standard
• Focuses on fixing underlying 'plumbing' (systems, data flows) before layering AI
• Human-in-the-loop AI pattern for regulated and compliance-sensitive industries
• Founders have deep experience in enterprise transformation and computer science (PhD, 53 publications)
• Strong emphasis on listening to client needs and adapting solutions (e.g., Perfection Services case study)
• Responsible AI certified (IAT + BABL AI)