Payhawk

What Payhawk does

Payhawk is an AI-native spend management platform that orchestrates global money across bills, cards, expenses, travel, and procurement for maximum control, automation, and savings. It provides a global money account on top of your ERP combined with AI agents enforcing rules, policies, and budgets on every payment while giving employees an effortless spending experience. Headquartered in London with 9 offices across Europe and the US, Payhawk serves mid-market and enterprise companies in 32+ countries. The platform unifies cards, expenses, travel, accounts payable, and procurement, leveraging AI for tasks like receipt chasing, approval routing, and policy enforcement. It supports 115 currencies across 150+ countries with competitive FX rates and cashback on card transactions. Payhawk offers modules for Travel, Cards & Expenses, Accounts Payable, and Procurement, along with add-ons like advanced ERP/HRIS integrations, budget tracking, additional entities, and credit lines. The platform ensures compliance, real-time visibility, and automated reconciliation, aiming to reduce manual work and operational costs for finance teams.

Products

• Payhawk PlatformA unified platform for cards, expenses, travel, AP, and procurement, integrating AI, global payments, and enterprise controls.
• Cards & Expenses ModuleIssue cards instantly, control spend proactively, and automate expense capture, coding, and reconciliation.
• Travel ModuleBook within policy, approve in seconds, and reconcile instantly for business travel.
• Accounts Payable ModuleProcess invoices, approve payments, and pay suppliers globally with end-to-end invoice management.
• Procurement ModuleManage purchase orders, employee-friendly purchase intake, and 2-way and 3-way matching for compliant ordering.
• Financial Controller AI AgentAn AI agent that handles repetitive controller work like chasing missing receipts, completing expense coding, and collecting supplier invoices.
• Travel AgentAn AI agent that plans, books, and pays for business travel, ensuring policy alignment and automatic trip reconciliation.
• Procurement AgentAn AI agent that turns plain-language requests into compliant procurement workflows, routing approvals and driving payments.
• Payhawk GreenA feature included in all plans that tracks carbon emissions on card spend and simplifies data collection for ESG reporting.
• Payhawk Corporate CardsVISA debit and credit cards with granular spend controls, instant issuance, and real-time ERP integration.

Key capabilities

• AI-native spend management
• Global money account
• AI agents for policy enforcement, approvals, and data entry
• Multi-entity management
• Cards (debit and credit) in multiple currencies
• Real-time expense creation and reconciliation
• End-to-end invoice management
• Global bill payments with competitive FX rates
• Purchase order management
• Customizable approval workflows
• Budget tracking
• Advanced ERP integrations (SAP S/4HANA, NetSuite, Microsoft Dynamics, Sage Intacct)
• Enterprise HRIS integrations (Workday, SAP SuccessFactors, UKG, ADP, Ceridian, Paychex, Paylocity)
• Credit line facilities
• Automated receipt chasing
• Intelligent OCR for expense capture
• Automated VAT extraction
• Carbon emissions tracking (Payhawk Green)
• Mobile app with smart camera
• Developer APIs and webhooks
• SSO/Authentication integrations (Okta, Microsoft Azure, Google Workspace)
• Proactive card controls and spend policies
• Subscription management
• Employee reimbursement management

Use cases

• Orchestrating global money across bills, cards, expenses, travel, and procurement
• Saving time and money through AI-driven automation
• Managing spend across teams, entities, and borders
• Controlling company spend before it happens
• Automating expense capture, coding, and reconciliation
• Processing invoices and paying suppliers globally
• Managing purchase requests and compliant orders
• Recovering thousands of hours across the business from manual work
• Ensuring tighter compliance than manual processes
• Closing books faster with less effort
• Doing business anywhere without complexity (150+ countries, 115 currencies)
• Proactive controls and automatic reconciliation
• Setting and enforcing approval workflows, budgets, and spend policies
• Booking business trips within policy
• Managing invoices and approvals across teams, entities, or locations
• Reducing manual work in invoice processing and coding
• Seeing and approving spend before it happens
• Tracking budget utilization against forecasts
• Fueling global operations with integrated credit facilities
• Issuing cards instantly and managing corporate card programs
• Controlling spend by department, project, or person
• Managing recurring spend and subscriptions
• Tracking carbon emissions for ESG reporting
• Managing project spend for marketing and creative agencies
• Streamlining freelance reimbursements
• Managing ad spend more easily with virtual cards
• Achieving total spend visibility with ERP integration
• Automating expense reports for frequent travelers
• Empowering remote employees while maintaining control
• Tracking marketing budgets and campaigns
• Removing petty cash for small purchases
• Automating employee data and user management with HRIS integrations

AI approach

Payhawk leverages AI to automate and orchestrate spend management processes. This includes AI Agents for financial control, travel, and procurement that handle tasks like receipt chasing, expense coding, invoice fetching, policy enforcement, approval routing, and booking. The AI learns employee habits and preferences to make interactions natural and guides users through processes conversationally. It uses OCR for data capture and machine learning for categorisation and suggestions.

Tech named: AI Agents, Financial Controller Agent, Travel Agent, Procurement Agent, OCR, machine learning algorithm

Industries served

• Financial Services
• Software & Tech
• Education
• Architecture & Construction
• Media & Entertainment
• Automotive
• Marketing & Advertising
• Aviation
• Transport and logistics
• Business services
• Motorsport
• Manufacturing
• Insurance
• Food & Beverage
• Retail
• Non-profit
• Healthcare
• Hospitality
• Renewable Energy

What it says sets it apart

• AI-native platform orchestrating global money across all spend categories
• Global money account with IBANs and cards in 7 currencies, supporting 115 currencies across 150+ countries
• AI agents (Financial Controller, Travel, Procurement) that automate tasks, enforce policies, and learn user habits
• Average 1% cashback on every card purchase and no FX fees in 33 countries
• Proactive controls and pre-emptive blocking at the point of transaction
• Unified platform replacing fragmented systems for cards, expenses, travel, AP, and procurement
• Native, in-house integrations with major ERPs like SAP S/4HANA, NetSuite, and Microsoft Dynamics
• Real-time visibility and control across multiple entities and departments
• Automated reconciliation with 99.7% of expenses reconciled without back and forth
• Security certifications including PCI DSS Level 1, ISO 27001, SOC 1 Type 2, SOC 2 Type 2, GDPR, DORA, CSA STAR Level 1, IDW PS 880
• Direct issuance of Visa cards as a Visa Principal Member
• Safeguarding of customer funds with J.P. Morgan Payments
• Conversational UI for effortless compliance and request intake
• Carbon emissions tracking included in all plans (Payhawk Green)
• Modular pricing allowing businesses to scale with complexity, not headcount